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OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING
July 17, 2010
The Old Dam Community Band Board of Directors met at the home of Dan Schultz on July 17, 2010. The following board members were present: Dan Schultz, Wayne Fiester, John Powell, Mark Taylor, Ted Gore, Summer Aulich and Marcia Wines. The meeting was called to order at 11:08 am by board president Dan Schultz.
It was moved by Mark Taylor and seconded by Summer Aulich that the minutes from the June 2010 board meeting be accepted as presented.
President's report: The Indiana state retail tax exemption that had expired in 2003 has been re-instated. No tax filing is necessary. The $100 deposit from the west cottage rental for the Independence Day concert has been returned. Wayne proposed renting the east cottage for next year. Dan will request the east cottage for next year. The picnic went very well. It was determined that no porta-potties would be necessary for next year’s event. An improvement might be that lines could move down both sides of the food and condiment tables so that they could move faster.
Vice President's report: Wayne inquired about the idea of developing a design for T-shirts or other wearables to sell at ODCB events. It was decided that a prize might be given out for the winning design submitted from the band members. Mark Taylor will chair with Summer Aulich’s assistance in promoting this project. Dan will e-mail the band about submitting designs. Wayne read an excerpt from Seth Goden’s book Small is the New Big about a community band that used innovative approaches to grow and succeed.
Treasurer's report: Dan presented the treasurer’s report in Roy’s absence. The balance is approximately $1995. There are some missing receipts from February and March. We will ask Roy for information on the reports when he returns.
Secretary's report: Marcia expressed a concern about relief from the heat at the picnic. The possibility of moving to the east cottage where there is more shade as discussed earlier in the meeting may alleviate some of the problem.
Historian's report: The records for the last quarter are complete.
Property Manager's report: Not present.
Music Director's report: Dan presented the music director’s report in Jerry’s absence. We have obtained two new Christmas charts for the holiday concerts. Some of the pieces may include feature players: string bass, drum set and keyboard.
Comments from other board members present: Mark suggested that more practice time might be devoted to the special numbers being performed for concerts.
OLD BUSINESS
No old business discussed.
NEW BUSINESS
No new business discussed.
General Discussion: Some old numbers from the library that could be revived for the future performance include 101 Brass, Blast from the Past, Beatles Medley, Portrait of Billy Joel and Grease. The August 2010 meeting will be moved to August 28 due to a prior commitment for Dan.
The meeting was adjourned at 12:12 pm.
Submitted by Marcia Wines, Secretary
OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING
June 19, 2010
The Old Dam Community Band Board of Directors met at the home of Dan Schultz on June 19, 2010. The following board members were present: Dan Schultz, Roy Dorris, Fred Hormuth, Frank Book, Ted Gore, Mark Taylor, Summer Aulich and Marcia Wines. The meeting was called to order at 11:32 am by board president Dan Schultz.
It was moved by Fred Hormuth and seconded by Roy Dorris that the minutes from the May 2010 board meeting be accepted as presented.
President's report: There will be a practice on Tuesday at the library, no concert. The 501c designation for federal purposes is up to date. Dan will file papers for the state that expired in 2003.
Vice President's report: Not present
Treasurer's report: Roy reported that the balance is 1859.60, which is an increase over this same point in 2009. There will be no donation from Lakeside Manor this year since we will not be performing there. Fred questioned an entry for music of $66.60 shown as income. Roy stated it was an error and would be corrected to show as an expense. John will supply information for an unknown entry. A total of $250.53 was spent for copier maintenance and the insurance has been paid.
Secretary's report: No report
Historian's report: Not present.
Property Manager's report: Fred inquired as to whether the Graphics Factory has been utilized for wearables. Dan said that it has been. A possibility was discussed about selling shirts as a fund-raiser at concerts.
Music Director's report: Not present.
Comments from other board members present: Mark stated that he will play taps for the Deters Jewelers closing and will receive a donation from this.
OLD BUSINESS
The issue of providing rest room facilities for band members for the Independence Day picnic and concert was discussed. The option of a golf cart will not be available. Dan has contacted Cynthia Berger with the Town of Newburgh and Historic Newburgh and provided the following details: we can place the toilets at the south side of the garage on the hill and can add two more to HNI’s order at a cost of $55 each. It was moved and seconded that we order the portable toilets. A check for $110 was written to cover the expense. Jerry will provide a large grill from Schaalco for the picnic.
NEW BUSINESS
The board discussed the opportunity to rent the cottage at the top of the hill for 2011. The cost is $150 per day with a $100 deposit to reserve the facility. It was moved and seconded that we submit a $100 deposit to reserve the cottage for July 2, 2011 with an option for July 3, 2011. The motion carried. A check for $100 was written to the Town of Newburgh to reserve the cottage for 2011. Dan will serve on the committee for next year’s event. The budget for the picnic will be at Wayne’s discretion; the customary expense is in the range of $200-$250. Dan raised the question of whether to purchase some small percussion equipment for the band and possibly a snare drum. The main concern is tracking and monitoring the individual pieces. Ted will inventory the present equipment to determine what is needed. The board decided to table the proposal pending further investigation.
General Discussion: Fred commented that the outdoor concert was not good. The lighting and sound were not adequate and instrument sections were dispersed and not cohesive.
The meeting was adjourned at 12:22 pm.
Submitted by Marcia Wines, Secretary
OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING
May 15, 2010
The Old Dam Community Band Board of Directors met at the home of Dan Schultz on May 15, 2010.
The following board members were present: Dan Schultz, Wayne Fiester, John Powell, Fred Hormuth, Frank Book, Ted Gore, Mark Taylor, Summer Aulich, Jerry Reese and Marcia Wines.
The meeting was called to order at 11:05 am by board president Dan Schultz.
It was moved by Fred Hormuth and seconded by Wayne Fiester that the minutes from the April 2010 board meeting be accepted as presented with the following correction: the purchase price of the tympani was $449.
President's report: Dan commented that the band is going very well.
Vice President's report: Wayne stated that the website now includes information on the Little Old Dam Community Band
Treasurer's report: Roy emailed the treasurer’s report to the board members in his absence. Income from the Schnuck’s program is $38.33.
Secretary's report: Marcia thanked Frank Book for taking minutes for the April 2010 board meeting.
Historian's report: John said three items were added to the history for this quarter.
Property Manager's report: Fred stated that a new inventory of wearables should be taken since shirt sales have been very good.
Music Director's report: Jerry has been reviewing music from the Castle band, symphonic band and the ODCB library for new selections. He mentioned that the air conditioning at South Middle School may be shut off during the summer break and it may be a good idea to consider other sites if air conditioning is an issue. The band may have to apply to the school corporation for a facility use permit. Custodial fees may be a factor.
Comments from other board members present: Ted announced he cannot participate in the Memorial Day and July 4th concerts since he will be out of town. Wayne will be gone for the Fourth Tuesday concert in May. Mark will not be here for the July 4th concert and will also be in China from Halloween through Easter this coming year. Dan mentioned that there would be no Strawberry Fest this year due to road construction.
OLD BUSINESS
A thank-you note has been sent to Ray Arensman for his nice donation to the band.
NEW BUSINESS
The board discussed the benefits of acquiring name tags either permanent or temporary for band members. It was decided that temporary tags will be used at the Independence Day picnic.
Dan requested that a committee be formed for the picnic. The following board members volunteered to serve on this committee: Wayne Fiester to chair, with Summer Aulich, Jerry Reese, Dan Schultz and Marcia Wines to assist. The picnic will be held in the usual place. The need for providing access to rest room facilities for the picnic was discussed. Options include renting a golf cart for transportation to the existing facilities or renting port-a-potties to be placed at the picnic site on the hill or taking no action at all.
It was proposed that a local source for wearables be established so that shirts, etc. could be purchased directly. A motion was made by Frank and seconded by Wayne that we set up the Graphics Factory in Evansville as this source. The motion carried.
It was agreed that the May 25 concert be held outdoors at the courtyard at the intersection of Jennings and State Streets in downtown Newburgh.
Dan announced that the Evansville Symphonic Band is holding a fundraiser at Burdette Park and that band members will be notified at practice Tuesday night and by email that tickets are available and if there is enough interest that the ODCB might purchase an entire table.
General Discussion: Summer asked about the possibility of including string players in the band. After discussion, it was decided to maintain the current instrumentation as is.
The meeting was adjourned at 11:57 am.
Submitted by Marcia Wines, Secretary
OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING
April 24, 2010
The Old Dam Community Band Board of Directors met at the home of Dan Schultz on April 24, 2010. The following board members were present: Dan Schultz, Wayne Fiester, Fred Hormuth, Frank Book, Ted Gore, and Mark Taylor. The meeting was called to order at 11:05 am by board president Dan Schultz.
It was moved by Fred Hormuth and seconded by Ted Gore that the minutes from the March 2010 board meeting were accepted as presented.
President's report: Dan commented on his trip to the Association of Concert Bands (ACB’s) annual meeting in Plano Texas and said the 2011 meeting would be held in May in Muskegon, Michigan. The ODCB band concert for next Tuesday April 27, 2010 has been advertised in three local publications. Dan and Wayne will be interviewed on channel 7 at 6:30 am Monday April 26th.
Vice President's report: Nothing noteworthy
Treasurer's report: Not present
Secretary's report: Not present
Historian's report: Not present
Property Manager's report: Shirt sales are good.
Music Director's report: Not present
Comments from other board members present: Mark Taylor asked about the smaller bands associated with the ODCB-how are they organized and how the music is obtained and any other information that might be helpful. In response, it was noted that these bands come from within the group and the organization is left to the individuals within the small group.
NEW BUSINESS
The board discussed becoming members of ASCAP or BMI and will investigate this possibility in the future.
OLD BUSINESS
The recently purchased 32-inch tympani were back from repairs and ready to play. The board noted that Dan Schultz had paid $440.00 for the tympani and a motion was made by Frank Book and seconded by Wayne Fiester to reimburse Dan for the purchase. The motion carried.
NEW BUSINESS
The Little Old Dam Band received $100 for the Mount Vernon library gig and will ask the Secretary to send a thank-you note to: Patty Vahey, Alexandria Public Library, 115 West Fifth Street, Mount Vernon, Indiana.
Submitted by Marcia Wines, Secretary, from notes provided by Frank Book in her absence.
OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING
March 27, 2010
The Old Dam Community Band Board of Directors met at the home of Dan Schultz on March 27, 2010. The following board members were present: Dan Schultz, Wayne Fiester, Roy Dorris, John Powell, Fred Hormuth, Frank Book, Ted Gore, Summer Aulich and Marcia Wines. The meeting was called to order at 11:07 am by board president Dan Schultz.
The minutes from the February 2010 board meeting were submitted by secretary Marcia Wines and were approved as written.
President’s Report: Dan commented that the anniversary celebration was a great success. The new tympani will arrive next week from Florida. Dan presented the concert schedule for the year as it stands now. Some dates are still tentative.
4/22 Alexandrian Public Library – Mt Vernon (LODCB) 4/27 Fourth Tuesday Concert – Newburgh Central Library 5/15 EPYO Fundraiser
5/25 Fourth Tuesday Concert – Newburgh Central Library
5/29 Rose Hill Cemetery
6/22 ODCB Practice – Newburgh Central Library
7/02 Solarbron Fireworks Concert
7/03 Annual Band Picnic – Old Lock and Dam Park
7/13 Warrick County Fair – Fairgrounds in Boonville
7/27 ODCB Practice – Newburgh Central Library
8/03 National Night Out Concert (tentative)
8/24 Fourth Tuesday Concert – Newburgh Central Library
9/28 Library Reserved for concert or practice
10/06 Fall Festival Parade (Parade Band)
10/26 Fourth Tuesday Concert – Newburgh Central Library
11/07 Annual Band Meeting, Dinner, Recitals – 1 pm Newburgh Library
11/23 Christmas Concert Practice - Newburgh Central Library
12/07 Evansville Holiday Concert - Evansville Central Library
12/14 Newburgh Holiday Concert - Newburgh Central Library
12/18 Santa Land – 3 pm W Franklin St, Evansville (LODCB)
12/19 Santa Land – 3 pm W Franklin St, Evansville – Full Band
There is a tentative date for July at the Mount Vernon Library. Whether concerts will be held indoors or out will be determined by the current weather.
Vice-President’s Report: Wayne expressed that response to the initiation of the band’s Facebook page has been less than expected. He suggested there might be a technical problem and Summer suggested posting an item periodically to test reaction.
Treasurer’s Report: Roy stated that as of now, the band has a balance on hand of $1845.19. Proceeds from the Schnuck’s program are $33.55 for January and $56.02 February for a total of $89.58. It was mentioned that a more descriptive detail might be good for listing the transactions on the report. Wayne had questions concerning where the donation from the December concert and the web server cost on the credit card could be found. Roy will check on these. Dan stated that upcoming expenses include copier maintenance, the band picnic and insurance.
Secretary’s Report: Dan brought up the status of grant submissions and that the requests be resumed.
Historian’s Report: The quarter report is complete.
Property Manager’s Report: Fred reported stock is in good shape. Dan will give Fred a key to the trailer so he can have access to stock. Dan reported that four new signs have been purchased.
Music Director’s Report: No report
Comments from board members present: It was noted it appears membership is gradually increasing. Dan will be absent from two rehearsals in April and the April board meeting will postponed until April 24, 2010 due to his attendance at the Association of Concert Bands meeting. It was mentioned as a possibility that Dan’s membership might be covered by the band in the future.
The meeting adjourned at 11:57 am.
Submitted by Marcia Wines
OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING
February 20, 2010
The Old Dam Community Band Board of Directors met at the home of Dan Schultz on February 20, 2010. The following board members were present: Dan Schultz, Wayne Fiester, Marcia Wines, Fred Hormuth, Frank Book, Mark Taylor, Ted Gore, Summer Aulich and Jerry Reese. The meeting was called to order at 10:59 am by board president Dan Schultz.
The minutes from the January 2010 board meeting were submitted by secretary Marcia Wines and were approved as corrected. The correction being the clarification that in regard to the website, Terri Palmer is the only member not currently included.
President’s Report: Dan stated the Facebook page is up and running. Currently, it appears only Dan and Wayne have accessed the site. The band should be encouraged to visit the site. As to the band’s tenth anniversary celebration, it was suggested that it be celebrated Tuesday, March 2 the last half-hour of rehearsal with cake and a potluck. It would be all right to hold the party at the school; the band would need to clean up after. It was decided to email band members to announce the event and let them know to bring a potluck dish and any beverage if other than coffee. Terri Schultz is compiling a history of the band, Ten Years of Tuesday, that may be ready in 2-3 months by interviewing various members of the band for their input. John Powell can serve as a resource to provide some historical data for the project.
Vice-President’s Report: Wayne stated the website is doing OK. He stated that a larger photo section is desirable, but the available photos need to be edited. A photographer or pool of photographers should be designated so that the band will have their events covered properly.
Treasurer’s Report: Dan presented the Treasurer’s report in Roy Dorris’s absence. He expressed the board’s appreciation to Ted in auditing the books for 2009. The Schnuck’s E-scrip program is progressing nicely as $246.36 has been accumulated thus far. It will be worthwhile to continue with the program. It was mentioned that the card can be used at other businesses also, and that Dan will try to obtain a list of those businesses.
Secretary’s Report: Marcia inquired about the possibility of retrieving the board member handbook from Carl Zimmerman so that Summer Aulich might have access to it. Frank volunteered to do so. Marcia contacted United Parcel Service about the possibility of submitting a grant request. The response from Brenda at UPS was not encouraging so the effort was dropped. Dan stated that Sallie Ann Hill had offered to bring the tympani back from Florida when she returns home.
Historian’s Report: None given; historian not present.
Property Manager’s Report: The small and medium-sized women’s’ shirts have arrived. Fred stated that we received an extra shirt and free shipping on the last order and are pre-paid for one shirt. Fred expressed a concern about where plastic bags could be found to store the shirts in; Frank suggested contacting a cleaners.
Music Director’s Report: Jerry stated he is eager to resume rehearsals and hopes everyone has been practicing. The march Arsenal will arrive soon.
OLD BUSINESS:
Once the tympani is brought back, it will need a new head. Jerry offered to help
Dan with the job of replacing the head. It should be ready to go by the first
concert.
A possible addition to the concert schedule was proposed for the 3rd or 4th
Tuesday in July at the Mount Vernon library. This would generate a $100 donation for the band. Summer brought up the possibility of playing for some events at Ivy Tech, such as the open house. Dan stated that these might be more suited to the LODCB versus the entire ODCB. A tentative date of June 17, 2010 has been set for a performance at Lakeside Manor. May 29, 2010 has been confirmed for concerts at Rose Hill Cemetery and the Newburgh Presbyterian Strawberry Fest.
NEW BUSINESS:
The board meeting for March will be moved to March 27, 2010 due to a prior commitment.
Comments from Board Members:
Ted mentioned the Little Old Dam Community Band had played at various sites
and events recently. It is encouraged to form and participate in small groups and ensembles within
the band.
It was noted that an article on Genice Snow has appeared in The Journal of the Association of Concert Bands.
Jerry brought up the possibility of refurbishing the band’s sign. Dan agreed to
do so.
It was moved and seconded that the meeting be adjourned at 12:00 noon. The motion carried.
Submitted by Marcia Wines, Secretary
OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING
January 16, 2010
The Old Dam Community Band Board of Directors met at the home of Dan Schultz on January 16, 2010. The following board members were present: Dan Schultz, Wayne Fiester, Roy Dorris, Marcia Wines. John Powell, Fred Hormuth, Frank Book, Mark Taylor and Jerry Reese.
The meeting was called to order at 11:10 am by board president Dan Schultz.
The minutes from the December 2009 board meeting were submitted by secretary Tracy McConnell and were approved as read.
President’s report: Dan reported that the band roster has been converted into the Excel format by Wayne.
Vice-president’s report: Wayne reported that the website is current with all new band members, except Terri. The board commended Wayne on his keeping the website up-to-date with the band history and board meeting minutes.
Treasurer’s report: Roy reported that the balance is $2058.30 as of 1-15-10. He stated that there are a few pieces of music not included in the report and that the credit card has been cleared. Roy will submit a final statement for 2009 to Ted for audit so that it can be used for grant submissions. There is an upcoming expense for insurance in the amount of $800 due in two months. Roy announced that as of April, he may have to relinquish his position on the board because of the possibility of a move.
Secretary’s report: Marcia had no items to report. Dan stated that he contacted UPS about the possibility of them covering the expense of shipping the tympani from Florida. UPS declined, but offered the alternative of applying for a grant. It was agreed that it would be acceptable for the minutes from the prior meeting be submitted in the form of an email to the board for approval.
Historian’s report: As the tenth anniversary of the ODCB is coming up, John will prepare a history of the band for Wayne to include on the website.
Property manager’s report: Fred expressed a concern about the need to order small- and medium-sized women’s shirts. A discussion ensued regarding what would be the best way to get an order together and how to cover the purchase. It was suggested that individual band members visit the website, choose their items then submit their selections to Fred in order to make up the minimum order of four, timing the order to coincide with Queensboro’s sales and promotions. It was agreed the band could use the credit card to make the purchases. It was also agreed that a reasonable on-hand inventory should be maintained.
Music Director’s report: Jerry remarked on the healthy growth of the band in the number of new members that have participated in practices. He stated a good mix of music has been attained and that there is a good balance between harder vs easier pieces. He expressed that it might be a good idea to provide the Warrick County school board with a copy of the band’s liability insurance certification since the band is using school facilities. He is in the process of obtaining music for guest conductor Larry Eifler. He also expressed his thanks for the gift certificate from the band.
Comments from other Board Members: Frank brought up the initiation of a clarinet ensemble for discussion. It was agreed that it was acceptable for the group to practice during the break in the Tuesday rehearsals. As to the opportunities for performance, it was suggested that the ensemble might perform as a feature at the regular monthly concerts, in nursing homes and churches, at the annual meeting, etc.
OLD BUSINESS
Election of Officers for 2010. A motion was made by Roy and seconded by Frank that the current officers be retained as is. The motion carried.
Appointment of replacement to serve in Carl Zimmerman’s stead until such time as he is able to resume his duties or until the expiration of his term. Summer Aulich was offered and accepted this post during the meeting. A motion was made by Dan and seconded by Wayne and the motion carried.
Face Book Set-up. The general concern was how to screen and monitor on a continual basis the operation of the site. It was decided that more research was in order and that a moderator should be recruited to ensure that standards are maintained.
NEW BUSINESS
2010 Schedule. Dan presented the schedule that is in place thus far. New dates may be added as they arise and the schedule will be posted on the website.
Audit of 2009 Financials. Ted will audit the books for 2009.
Other items for future discussion.
Band’s tenth anniversary celebration and how to commemorate the milestone.
Transport expense of the tympani from Florida and how it might be accomplished.
The meeting was adjourned at 12:31.
Submitted by Marcia Wines