THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
December 27, 2008
The Board of the Old Dam Community Band met the house of Dan Schultz on December 27, 2008. The following Board members were present: Roy Dorris, Tracy McConnell, Virgil Miller and Dan Schultz. The following Board members were absent: Frank Book, Wayne Fiester, Ted Gore, John Powell, Mark Taylor and Carl Zimmerman. Also present at the meeting were Carl Becker and Terri Schultz.
The meeting was called to order at 5:00 P.M. The minutes from the November Board meeting were approved as written.
Officer and Committee Reports
1. President, Dan Schultz, mentioned that the Band is fortunate to use Castle Junior High School for practices.
2. President, Dan Schultz, discussed the music folders. He has put the Christmas folders up. He is missing a few of them and will email the appropriate people to get them back.
3. Treasurer, Roy Dorris, stated that the current balance is $788.73. We may start to pass around the collection jar during practice for people to donate, since we no longer take breaks.
4. Secretary, Tracy McConnell, passed out the following: October and November 2008 Board minutes
Old Business
5. Treasurer, Roy Dorris, presented the final version of the 2009 Budget. A motion to approve the 2009 budget was approved.
New Business
6. President, Dan Schultz, discussed the different concert seating arrangements that he had previously emailed the Board. It was decided that the concert seating arrangement will stay the same as the last concert. We will try and keep it the same every week.
The meeting was adjourned at 5:30 P.M.
Submitted by Tracy McConnell, Secretary.
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS’ MEETING MINUTES
October 18, 2008
The Board of the Old Dam Community band met at the home of Dan Schultz on October 18, 2008. The following members were present: Dan Schultz, Wayne Fiester, Virgil Miller, Frank Book, Ted Gore and Roy Dorris. The following members were absent: Carl Zimmerman, Tracy McConnell , John Powell and Mark Taylor. James Leslie was also present.
The meeting was called to order at 11:10 AM. The August 2008 minutes were approved as written.
Officer and Committee Reports
President’s Report -
The board led by Dan discussed the role of the conductor and conducting staff and especially how this could all work together with James and others.
Dan discussed the WTVW wanted to do a “Live Shot” with some of the band on Tuesday morning the 21st. This was to help advertise our open rehearsal that evening at the library. After discussion it was decided that the BBQ, low brass ensemble, would play at the Kiwanis building for this.
Dan stated that he thought that the Fall Festival parade went well and thanked Brian for putting the music together.
We discussed the style of music to play and a general conduct of the open rehearsal.
Upcoming concerts: We have a Christmas concert scheduled for December 16th at the Main Library in Evansville and Santa Land. Other dates for the entire band and ensembles are likely to present themselves in the coming weeks.
James Leslie discussed the possibility of small groups playing on December 6th at his church.
Vice President’s Report –
Wayne reported that the new web site was not up but that he had updated the old site.
He also reported that at that time we had approximately 30 people sign the membership sheet.
Treasurer’s Report -
Roy passed out copies of the check register and budget report. The current balance in the checking account is $945.99.
Secretary, Property, History and Music Committee Reports – None
Band Director’s Report –
James discussed how we could get new music and how we and the band were feeling about rehearsals.
Old Business
The annual meeting of the band is scheduled for November 9 at the Kiwanis building. The band will provide the chicken, drinks and paper goods. The members should bring side dishes and deserts.
Instead of a full band concert several ensembles will play a few numbers.
New Business
Using ear plugs during rehearsals was discussed. Dan said that he would check with Jon Patton about getting some ear plugs that we could use. We might buy some to resell as we did the music stands and lights.
We decided to start rehearsing the Christmas music on October 28th .
The meeting adjourned at 12:35 PM
Submitted by Roy Dorris, Treasurer.
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
September 20, 2008
The Board of the Old Dam Community Band met the house of Dan Schultz on September 20, 2008. The following Board members were present: Frank Book, Roy Dorris, Wayne Fiester, Tracy McConnell, Virgil Miller, John Powell and Dan Schultz. The following Board members were absent: Ted Gore, Mark Taylor and Carl Zimmerman. Also present at the meeting was Terri Schultz.
The meeting was called to order at 10:05 A.M. The minutes from the August Board meeting were approved as written.
Officer and Committee Reports
1. President, Dan Schultz, stated that he has booked the third Tuesday of every month until the end of the year at the Newburgh Central Library. We will either have a concert or practice during that time. We do not have any concerts currently scheduled until December.
2. President, Dan Schultz, stated that he has a new song (Rock ‘n Roll Explosion) for the Band to try.
3. President, Dan Schultz, stated that Jerry Reese will direct the next practice on September 23, 2008 if James Leslie cannot attend.
4. President, Dan Schultz, discussed the Fall Festival Parade. The parade will be on Saturday, October 11, 2008 at 6:30 P.M. The Band will line up starting at 5:00 P.M. at Franklin and Seventh Street. Dan will not be at the parade, but Frank Book will make sure that the trailer is set up properly. Mark Taylor is working on the music list for that concert.
5. Vice President, Wayne Fiester, hopes that he will be able to publish the new website by the next Board meeting.
6. Treasurer, Roy Dorris, submitted financial report summaries. The balance as of September 19, 2008 is $800.98. There is a $115 music invoice outstanding.
7. Secretary, Tracy McConnell, passed out the following: August 2008 Board minutes and September 2008 Development Report (8 grants pending).
8. The historian, John Powell, needs pictures from the last quarter. He has back-up copies of Band photographs on cds.
Old Business
9. A discussion was held about the Ex-Officio Board member position. That position is currently vacant until we appoint a new music director. The Board as a whole will be taking on the responsibilities of the Ex-Officio Board member position. All of the conducting staff is invited to Board meetings.
New Business
10. The annual meeting will be on November 9, 2008. The meal will be at 1:00 with a short meeting at 1:45 to elect three (3) Board members. Then there will be a forty-five (45) minute concert by the small groups with about ten (10) minutes for each group.
11. Dan Schultz discussed the disposal of the old copier. A motion was made and approved to dispose of the copier by giving it to Bryan Hartig.
12. A discussion was held about a nominating committee. Roy Dorris volunteered for the head of the committee. Roy will work on getting nominations for Board members for the annual meeting. The term of the following Board members expire at the end of this year: Mark Taylor, Virgil Miller and John Powell
13. The membership chairman, Wayne Fiester, will circulate a roster form during practices. There will be a form for new members to sign to get their information.
14. President, Dan Schultz, stated that the Band will be trying different seating arrangements to find out what works best in the new building. He stated that we are always looking for a new practice location.
15. Dan Schultz will be out of town for the October 7, 2008 practice. Roy Dorris will haul the trailer for the practice.
The meeting was adjourned at 10:55 A.M.
Submitted by Tracy McConnell, Secretary.
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
August 16, 2008
The Board of the Old Dam Community Band met the house of Dan Schultz on August 16, 2008. The following Board members were present: Carl Becker, Roy Dorris, Wayne Fiester, Ted Gore, Tracy McConnell, Virgil Miller, John Powell, Dan Schultz and Mark Taylor. The following Board members were absent: Frank Book and Carl Zimmerman.
The meeting was called to order at 11:00 A.M. The minutes from the July Board meeting were approved as written.
Officer and Committee Reports
1. President, Dan Schultz, stated that he has received a letter from Historic Newburgh, Inc. They are resurrecting their Council of Clubs and are looking for a representative from the Band to join. They meet once a month at the Newburgh Central Library. The next meeting is August 25, 2008 at 7:00 P.M. Wayne Fiester volunteered for the position.
2. President, Dan Schultz, stated that the sound panels are now installed at the Kiwanis building. He said that it killed the echo in the room. The next rehearsal will be at the Kiwanis building.
3. Vice President, Wayne Fiester, stated that he has to reformat the entire website. He is training on the new website coding. He will not make any changes to the old website until the new website is completed. This might take months to complete.
4. Treasurer, Roy Dorris, submitted financial report summaries. The balance as of August 16, 2008 is $1,296.06. He noted that the band member donations are down.
5. Treasurer, Roy Dorris, stated that he has researched the membership to the Chatfield Brass Band Music Lending Library. A $3 discount on all borrowed music comes with the membership.
6. Secretary, Tracy McConnell, passed out the following: June 2008 Board minutes and August 2008 Development Report (7 grants pending).
7. Secretary, Tracy McConnell, stated that we are working on a cd sampler of the Band to send with grant applications. In October she will start to request grants for music for the 2009 concert series which can be any of our scheduled concerts.
8. The historian, John Powell, stated that the history is up to date.
Old Business
9. A discussion was held about recent concerts at McCullough Library (August 12, 2008) and Evansville Central Library (August 14, 2008). Attendance at both concerts was very good. Wayne had asked some attendees at the Central Library concert where they had heard advertisement about the concert. They stated that they heard about the concert in the newspaper. It was agreed that the concerts at the library are a success and should be continued.
10. There is a concert scheduled for August 19, 2008 at the Newburgh Central Library. This concert will be in conjunction with the Newburgh Senior Center’s Kazoo Band.
11. President, Dan Schultz, stated that he has booked the third Tuesday of every month until the end of the year at the Newburgh Central Library. We will either have a concert or practice during that time.
12. A discussion of the music folders was held. It was decided that in October or November, the Board will look at the selections in the current Band folder. At that time, it will be decided what to take out of the folder and what new songs to put in the folders. In January we can then start working on music that we want to play for the concerts in the spring.
New Business
13. Carl Becker has decided that he will be taking a break from conducting after the concert on August 19, 2008. Dan Schultz has been asking around the community for people who would like to direct the Band in Carl’s absence. Dan has not received a final answer from anyone yet. Potential possibilities were discussed. In the meantime, the duties of the music director will fall back to the Board as far as selecting music for practices and concerts. Dan Schultz would like to get a conducting staff.
14. A discussion was held about a music selection committee. Mark Taylor volunteered to head this committee. Committee members will consist of members of various sections of the Band which may include Band members, Board members, and directors.
The meeting was adjourned at 11:57 A.M.
Submitted by Tracy McConnell, Secretary.
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
July 11, 2008
The Board of the Old Dam Community Band met the house of Dan Schultz on July 11, 2008. The following Board members were present: Carl Becker, Frank Book, Roy Dorris, Wayne Fiester, Ted Gore, Tracy McConnell, John Powell and Dan Schultz. The following Board members were absent: Virgil Miller, Mark Taylor and Carl Zimmerman.
The meeting was called to order at 11:07 A.M. The minutes from the June Board meeting were approved as amended.
Officer and Committee Reports
1. President, Dan Schultz, stated that the recent concerts have been good. The attendance at the Third Tuesday concerts has been growing. Dan has scheduled a Third Tuesday concert in August at the Newburgh Central Library. The Newburgh Center has a kazoo band that will play at our intermission. Dan has reserved the Third Tuesday at the Newburgh Central Library for the rest of the year. Those dates will be available for concerts if we choose to use them.
2. President, Dan Schultz, stated that he uses the Chatfield Brass Band Music Lending Library for hard to find music. They have different levels of membership. If the Band gets a membership, the songs will cost less. Roy Dorris will check their website and determine which level of membership the Band needs.
3. President, Dan Schultz, stated that he received the new sound panels for the Kiwanis building. He will donate the panels to the Kiwanis. Dan will be working on getting them installed.
4. President, Dan Schultz, stated that both Bands received plaques for their performances at Santaland last year.
5. Vice President, Wayne Fiester, stated that for a short time period the Band’s website and the Owensboro Band’s website were crossed. The server company had to move some sites due to increased capacity. Wayne is working at fixing both websites, and it will take many hours.
6. Treasurer, Roy Dorris, stated that the balance as of July 16, 2008 is $947.21.
7. Secretary, Tracy McConnell, passed out the following: May 2008 Board minutes, July 2008 Development Report (6 grants pending), and updated Contributor’s List.
8. Secretary, Tracy McConnell, suggested making a short cd of the band to distribute with the grant applications.
9. The Historian, John Powell, stated that he needs pictures from Wayne Fiester to complete the second quarter history.
10. Property Manager, Frank Book, stated that the Band will not place any clothing orders until Band members need them.
The meeting was adjourned at 11:52 A.M.
Submitted by Tracy McConnell, Secretary.
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
June 21, 2008
The Board of the Old Dam Community Band met the house of Dan Schultz on June 21, 2008. The following Board members were present: Carl Becker, Frank Book, Tracy McConnell, Virgil Miller, John Powell, Dan Schultz and Mark Taylor. The following Board members were absent: Roy Dorris, Wayne Fiester, Ted Gore and Carl Zimmerman.
The meeting was called to order at 11:02 A.M. The minutes from the May Board meeting were approved as written.
Officer and Committee Reports
1. President, Dan Schultz, discussed the Newburgh Kiwanis building as an alternative practice facility. After holding a rehearsal there, it was decided that the acoustics were not good in that building. Dan has found some acoustic panels that are 2 foot by 4 foot by 2 inches thick that are $40 each with $10 shipping on the first one and then $4 each for shipping. Dan will purchase one and let the Kiwanis group review them for approval. He believes 10 panels for will be adequate for the community room in the Kiwanis building. The Kiwanis building will be an option for practices when/if the lock and dam building is unavailable for use.
2. President, Dan Schultz, discussed the Newburgh Fourth of July activities. We will play before the fireworks and will have a potluck dinner beforehand. The Band will purchase the meat and drinks. We do not have a key to the building, and electricity and bathrooms will not be available.
3. President, Dan Schultz, discussed the following additional concerts: Newburgh Fourth of July parade on July 5 and Solarbron on July 3.
4. Treasurer, Roy Dorris, submitted a report by email that stated that the balance as of June 19, 2008 is $668.65. There are no bills outstanding.
5. Secretary, Tracy McConnell, passed out the following: April 2008 Board minutes, June 2008 Development Report (4 grants pending), and updated Board of Directors list and terms.
6. The Historian, John Powell, stated that he is completing the second quarter history.
7. Carl Becker stated that he wants to start working on Wizard of Oz. He mentioned looking at the following selections: Guys and Dolls, South Pacific, Sound of Music, and My Fair Lady. He stated that the recent concerts have been good.
Old Business
8. The monthly concerts venues were discussed: quarter versus the Kiwanis. The Board decided to decline the first Tuesday concert in July due to the number of concerts that week. The third Tuesday concert in July and August will also be cancelled due to heat.
New Business
9. It was suggested that it would be nice to have a potential play list before concerts. This would allow people to practice.
10. It was suggested that every quarter the folders need to be checked for accuracy, and they need to be put back into order.
The meeting was adjourned at 9:46 P.M.
Submitted by Tracy McConnell, Secretary.
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
May 17, 2008
The Board of the Old Dam Community Band met the house of Dan Schultz on May 17, 2008. The following Board members were present: Carl Becker, Frank Book, Wayne Fiester, Ted Gore, Tracy McConnell, Virgil Miller, John Powell, Dan Schultz and Carl Zimmerman. The following Board members were absent: Roy Dorris and Mark Taylor.
The meeting was called to order at 9:00 A.M. The minutes from the April Board meeting were approved as written.
Officer and Committee Reports
1. President, Dan Schultz, stated that the Strawberry Festival concert has been changed to 4:30 to 6:00.
2. President, Dan Schultz, stated that our current practice room is 30 feet by 24 feet, and the Kiwanis community room is 30.67 feet by 23.25 feet. He is not sure how the acoustics would be at the new building. The Kiwanis want us to move our practices there. We will try a few practices there to see how it might work. Since this is a new building, it should have better restrooms, kitchen and air conditioning.
3. President, Dan Schultz, discussed the monthly concerts. We need to decide which venue we prefer. It was discussed that having two (2) concerts a month might be too many. The courtyard is for sale at this moment, so the future of the property is unknown.
4. Vice President, Wayne Fiester, asked Frank Book about the current status of wearables inventory. He does not think any of the new members have purchased any wearables. Wayne will make an announcement to let people know we have stock on hand and how to purchase them.
5. Treasurer, Roy Dorris, submitted a report by email that stated that the balance as of May 12, 2008 is $451.78.
6. Secretary, Tracy McConnell, passed out the following: April 2008 Board minutes, May 2008 Development Report (4 grants pending), and updated Board of Directors biographies.
7. The Historian, John Powell, stated that he is keeping caught up with the history.
8. Property Manager, Frank Book, stated that he needs the serial number for the new copier.
9. Carl Becker stated that he has looked at the music for Wizard of Oz, and he thinks that it is a good song. The song is played in the Owensboro Band. He is also getting some new music.
The meeting was adjourned at 9:46 P.M.
Submitted by Tracy McConnell, Secretary.
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
April 19, 2008
The Board of the Old Dam Community Band met the house of Dan Schultz on April 19, 2008. The following Board members were present: Carl Becker, Frank Book, Roy Dorris, Wayne Fiester, Tracy McConnell, John Powell, Dan Schultz and Carl Zimmerman. The following Board members were absent: Ted Gore and Virgil Miller.
The meeting was called to order at 11:00 A.M. The minutes from the March Board meeting were approved as amended.
Officer and Committee Reports
1. President, Dan Schultz, stated that he had received an invitation to attend a volunteer appreciation reception at Newburgh Health Care on April 29, 2008 at 10:00 AM.
2. President, Dan Schultz, stated that he had received information on the Blue Lakes Fine Arts Camp (www.bluelake.org) in Michigan. Wayne Fiester and Dan Schultz have been researching different band camps.
3. President, Dan Schultz, stated that there is an open house in the Old Town Hall on Sunday April 20, 2008 from 1:00 to 3:00PM.
4. President, Dan Schultz, discussed an item from the March minutes. It is important to have strong players on the lower parts. The trumpets sounded very good in the last concert, because all parts were being played strongly.
5. Vice President, Wayne Fiester, stated that he is working on the band members’ pictures on the website. The new format of the website is working good. It is easier to navigate on the website.
6. Vice President, Wayne Fiester, stated that we typically have a summer concert in August at the Evansville Central Library. The library only wanted the Little Old Dam Band for a summer concert. We are now playing our summer concert at McCollough Library in Evansville.
7. Treasurer, Roy Dorris, submitted a report for 2008 to date and a first quarter 2008 report. The balance as of April 19, 2008 is $1,138.50.
8. Secretary, Tracy McConnell, passed out the following: February and March 2008 Board minutes, April 2008 Development Report (3 grants pending), an explanation of the guidelines for requesting a restricted grant and current concert schedules of the Old Dam Community Band and the Little Old Dam Band.
9. The historian, John Powell, stated that he is caught up on the first quarter 2008 history.
10. Property Manager, Frank Book, stated that he needs to verify the new locations of inventory. He will need help in doing this.
11. Carl Becker discussed whether we will be able to vary the concert programs enough for each concert, since we will have some of the same audience members.
Old Business
12. The Third Tuesday concert on April 15, 2008 went well. It was decided that commentary should be added to these concerts. The crowds should increase over time. There seemed to be a problem at the concert with people finding their music in the folder. Let Dan Schultz know if any parts are missing from folders prior to concerts. A Third Tuesday concert will be added in July. We will make the donation jar more prominent at the next concert. The lighting will be adjusted at the next concert. It was a good venue, and the length of the concert was good. Reminders for the audience to bring chairs will be placed in the concert advertisements.
13. The Board Member vacancy was discussed. Mark Taylor was appointed to the Board to fill Gene Van Stone’s position.
New Business
14. The Band will have a First Tuesday concert at the Kiwanis shelter on May 6, 2008. This will probably be an open house for them. They are having the boy scouts clear the land of any remaining construction debris before the concert.
15. The Board discussed looking in our library and looking for new Broadway music, since it is a crowd favorite.
16. The Board contemplated whether the Band should purchase land in the future to build a practice facility.
The meeting was adjourned at 12:05 P.M.
Submitted by Tracy McConnell, Secretary.
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
March 15, 2008
The Board of the Old Dam Community Band met the house of Dan Schultz on March 15, 2008. The following Board members were present: Carl Becker, Frank Book, Roy Dorris, Wayne Fiester, Ted Gore, Tracy McConnell, Virgil Miller, John Powell, Dan Schultz and Carl Zimmerman. Blake Larson from the Newburgh Historic Kiwanis was also present.
The meeting was called to order at 11:05 A.M. The minutes from the February Board meeting were approved as amended.
Officer and Committee Reports
1. President, Dan Schultz, stated that he had discussed the Lincoln Park concert with Jon Patton. Jon will coordinate all aspects of this concert, and members of the Old Dam Community Band will join the concert. It was noted that Carl Becker will be out of town that weekend.
2. President, Dan Schultz, stated that the Third Tuesday concerts will begin in April. Blake Larson, from the Historic Newburgh Kiwanis, was present at the meeting. His organization will be providing the food and beverages for these concerts. He stated that the menu was not finalized yet, but they are thinking about chili and grilled hot dogs and perhaps ice cream when it gets warmer. It was suggested that they consider gourmet hot dogs or “Chicago-style.” Dan Schultz ordered two (2) banners ($75 each) for the concerts that state “Food, music and fun, Tuesday 7:00.”
3. President, Dan Schultz, mentioned that the Board has a vacancy to fill to finish Gene Van Stone’s term. The vacancy will be filled with an appointment of a new Board member. This discussion was tabled until the next meeting to allow time for additional nominations.
4. President, Dan Schultz, received the new digital copier on March 14, 2008. The new maintenance contract will now cover the cost of purchasing toner. In ninety (90) days, Royal Office Products will look at the copier count, and the Band will get its new maintenance contract which may be cheaper than originally stated. Currently, our office is in the kitchen area of the Newburgh Kiwanis Club’s new building. Dan is in the process of moving the music to the garage area. We will leave our copiers in the kitchen area. The music is in cardboard boxes right now, but Dan thinks that they should be put into filing cabinets. Dan got quotes from Royal Office Products ($313 each) and Consolidated Equipment ($70) for four-drawer filing cabinets. A motion to buy three (3) four-drawer file cabinets from Consolidated Equipment was made and approved.
5. President, Dan Schultz, stated that he has implemented the envelope system for buying wearables and supplies from the Band. The system is working good.
6. President, Dan Schultz, will send both Kiwanis groups in Newburgh our insurance certificate. They wanted to know if our belongings were insured. The trailer is insured, but not the music or instruments and other items on the trailer. It was decided that the Band needed insurance to cover it in case of a loss to keep the Band going in the short term. A motion was made and approved to purchase $10,000 of insurance with a $500 deductible if the premium is about $150 per year. It was discussed that the Band should also digitize its library as an added protection.
7. Vice President, Wayne Fiester, questioned whether there was going to be a Newburgh Easter parade. Dan Schultz will check on it.
8. Vice President, Wayne Fiester, stated that the work is on-going in updating the website. He has had some problems along the way. He has added maps to the Kiwanis building.
9. Treasurer, Roy Dorris, submitted a report for 2008 to date. The balance as of March 9, 2008 is $1,858.99.
10. Secretary, Tracy McConnell, passed out the following: January and February 2008 Board minutes, 2008 Board of Director’s list, 2008 Board of Director biographies, and updated accomplishments.
11. Secretary, Tracy McConnell, will send a letter to the foundations that donated money to the Band last year to tell them about our upcoming Third Tuesday concerts. It was suggested that the Band could possibly ask for grants for advertisements for our concerts.
12. The historian, John Powell, will send Tracy McConnell updated pictures of the Old Dam Community Band and the Little Old Dam Band to update our literature. Tracy will then send the updated brochure and thank-you card to Dan Schultz and Wayne Fiester.
13. Property Manager, Frank Book, stated that we have one (1) stand and six (6) stand lights for sale.
14. Carl Becker discussed the strategy for the Third Tuesday concerts. He would like to have the programs selected by the first of each month so we can use the rest of the month to get ready for the concert. Carl will be out of town the week of Memorial Day. It was discussed that printed programs will be made for the Lakeside Manor concert, but not for the outside concerts. There will also not be commentary for those outside concerts. Carl stated that the last two (2) rehearsals were great.
Old Business
15. A discussion was held about band member donations. It was noted that Carl Zimmerman is doing a good job of reminding everyone about the donation jar. It was decided that as long as the Band can pay for everything it needs, we do not need to implement a dues system. If the donations ever decline, this topic can be discussed again. It was mentioned that the Band could always take up special collections if there was a specific purchase that was unanticipated or not in the budget. It was decided that a container would be set up for donations at the concerts.
16. Treasurer, Roy Dorris, presented his proposed 2008 budget. He will make an adjustment for the new insurance policy. Other minor edits were discussed. A motion was made and approved to approve the 2008 budget as amended.
New Business
17. A discussion was held about pets at Band functions. The following position on pets was approved by the Board: no animals, except service animals, are to be present at any indoor rehearsal or indoor concert.
18. President, Dan Schultz, discussed the Newburgh Kiwanis Club. He asked if anyone was interested in joining the organization. The dues are $100 per year and $5 per meal. This group provides support for the boy scouts and Alcoholics Anonymous. Dan has received only one (1) suggestion on how the Band can get involved with the Kiwanis. The following were suggestions that were presented: make a donation to the Kiwanis for using their building, hold a fundraising concert, or subsidize memberships to the group. The Board will think of other ways to get involved with them.
19. A discussion was held about the Band’s logo. A question was posed as to whether the Band should restrict where the logo can be printed. Other organization protect the use of their logos. A motion was made and passed that stated the following: any use of the logo should be approved by the Band from this point forward.
20. A discussion was held about new members in a section and what part they should play. Carl Becker stated that there should always be more people playing the lower parts. Each section will decide for itself who should be playing which part. The people that play first part, however, should be there most of the time.
The meeting was adjourned at 1:20 P.M.
Submitted by Tracy McConnell, Secretary.
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
February 16, 2008
The Board of the Old Dam Community Band met at the house of Dan Schultz on February 16, 2008. The following Board members were present: Carl Becker, Frank Book, Roy, Dorris, Wayne Fiester, Ted Gore, Tracy McConnell, Dan Schultz and Carl Zimmerman. The following Board members were absent: Virgil Miller and John Powell.
The meeting was called to order at 11:05 A.M. The minutes from the January Board meeting were approved as amended.
Officer and Committee Reports
1. President, Dan Schultz, got a quote from Royal Office Products, Inc. for a refurbished copier, because Royal will not provide service on our current copier due to its age. The copier will be $795 with an annual contract of $305 which includes 18,000 copies with additional copies for $0.016. The cost for the annual contract is the same as our current one. If we keep our current copier to use for copies over our annual contract, we will save approximately $200 per year. A motion was made and approved to purchase the refurbished copier with an annual agreement.
2. Vice President, Wayne Fiester, stated that he is thinking about redesigning the website. He will not remove information from the website, just improve the navigation on it. The website will be accessible while he is working on the redesign. It was suggested that we keep the schedules readily accessible.
3. Vice President, Wayne Fiester, made a decision in the president’s absence to cancel the practice on February 12 due to the weather. This was the first time that practice was cancelled in eight (8) years.
4. Treasurer, Roy Dorris, submitted the following reports by email: a financial summary of 2007, checks and deposits in 2007, proposed budget for 2008, itemized categories for 2007 and 4th quarter 2007, and a register report for 2007 and 4th quarter 2007 (by category and date).
5. A discussion was held about using an envelope system for purchasing items from the band such as wearables, stands, etc. This will allow us to separate the general donations to the Band. The envelopes can be put into the same container as the general donations. Dan Schultz will look into getting some envelopes.
6. Secretary, Tracy McConnell, passed out the following: January 2008 Board minutes, 2008 Board of Directors’ Terms, 2008 Scheduled Board Directors’ Meetings, Old Dam Community Band Accomplishments, Concert Totals, Concert Survey Results from December 11 and 15, 2007 and Summary of Concert Survey Results – Christmas Concerts. It was suggested that we might want to start looking for new Christmas music now to give us more time to select new music.
7. Wayne Fiester stated that John Powell has submitted the fourth quarter 2007 history with pictures, and it has been added to the website.
8. Carl Zimmerman stated that his system for requesting donations is working good.
9. Wayne Fiester asked Carl Becker to start working on his concert lists for the Spring concerts so he can start working on the commentary. Tracy McConnell will send Carl Becker the lists of songs played in past concerts.
10. Wayne Fiester stated that Joseph Choi has requested that the Band play at Eastminster in late May.
11. Dan Schultz asked the Board whether they thought we should do the combined Memorial Day concert again. Everyone agreed that we should do the concert again. It was suggested that the combined Christmas concert should maybe be played in a different venue or city this year.
12. Ted Gore stated that the Little Old Dam Band had a successful concert for Youth First and received a $200 donation. It was also mentioned that the crowd at the Really Big Show enjoyed the Little Old Dam Band’s concert in the lobby.
Old Business
13. President, Dan Schultz, discussed the Third Tuesday concerts. He has been speaking to the two (2) Kiwanis clubs in Newburgh about providing food. Both groups are interested. The new Kiwanis building has a shelter, park area, concession stands and restrooms. This group of Kiwanis would like the Band to perform a couple of concerts at their shelter for family picnics. It was discussed whether the Third Tuesday concerts should be held at this new location.
New Business
14. Dan Schultz mentioned that he personally purchased the recording equipment and is donating his services.
15. Roy Dorris is working on the 2008 budget. Everyone will review the budget and financial reports and send any comments to Roy.
16. The Newburgh 4th of July celebration was discussed. Dan Schultz will be going to the fireworks meeting. We will still have our picnic at the house and will play down one (1) level so more people will hear the Band. We will rope off the area, so it will be available for us when we are done with the picnic. Dan Schultz mentioned that the water was turned off at the house due to a water leak from a frozen pipeline. The Town of Newburgh is waiting for a grant to repair the house. Dan Schultz will be going to the Parks Department meeting about the house. We will see if a group of volunteers can fix the plumbing.
17. The Board is one (1) member short due to a vacancy left by Gene Van Stone. This issue will be tabled until next month.
The meeting was adjourned at 12:40 P.M.
Submitted by Tracy McConnell
THE OLD DAM COMMUNITY BAND
BOARD OF DIRECTORS MEETING MINUTES
January 19, 2008
The Board of the Old Dam Community Band met the house of Dan Schultz on January 19, 2008. The following Board members were present: Carl Becker, Frank Book, Roy, Dorris, Wayne Fiester, Ted Gore, Tracy McConnell, Virgil Miller, John Powell, Dan Schultz and Carl Zimmerman.
The meeting was called to order at 11:00 A.M. The minutes from the December Board meeting were approved as written.
Officer and Committee Reports
1. President, Dan Schultz, stated that he attended a Newburgh volunteer recognition dinner at the renovated town hall building. He said that the acoustics were terrible in there. He is not sure if we want to hold practices or concerts there.
2. President, Dan Schultz, stated that the following new concert dates have been added to our calendar: (LODB) February 9 – The Really Big Show, February 23 – Willow Park and (ODCB) June 19 – Lakeside Manor. The National Night Out needs our building on Tuesday, August 5. We will schedule a concert at the Evansville Library for that date.
3. President, Dan Schultz, asked how the process of making concert cds were going. We are making them as they are requested.
4. Vice President, Wayne Fiester, stated that the website is updated for all concerts that have been confirmed. He has also included on the concert schedule the Third Tuesday concerts for April and May.
5. Treasurer, Roy Dorris, submitted the following reports: the 2007 audit statement (prepared by Ted Gore and Dave Emery), a financial summary of 2007, and a January 2008 summary. The current balance as of January 19, 2008 is $1,509.46. He is still working on the details of the 2007 summary and 2008 budget. Roy will try and get a proposed 2008 budget for the Board to look at the next meeting.
6. Secretary, Tracy McConnell, passed out the December 2007 Board minutes.
7. Secretary, Tracy McConnell, will work on updating the Board Member’s Handbook and compiling a list of grant prospects for 20008.
8. Historian, John Powell, will integrate the pictures he received from Wayne Fiester into the fourth quarter 2007 history.
Old Business
9. A discussion was held about hosting a band festival. It was decided that we would remove this item from the agenda until we get a better venue and a history of people attending regular concerts.
10. President, Dan Schultz, discussed the Band performing at Third Tuesday concerts during our normal practice time. The concerts will be held in the walled area just east of the stop sign at State Street and 662. That area will be protected from the sun, and it is currently not being utilized. The property is privately owned, and the Band has been given permission to hold the concerts there. Dan wants to get a non-profit group to commit to being at all of the concerts and providing food as a fundraiser for their organization. The Board Members will let Dan know of any groups that might be interested in doing this. It might take awhile to get a regular crowd for these concerts. Dan will work on a banner that can be put up at the stop sign intersection each month. It was suggested that we invite one of the senior homes to bring people over for the concerts.
New Business
11. A discussion was held about 2008 grant requests. Dan Schultz will get quotes on the copier, and Tracy McConnell will see whether the Band can request a grant for that purchase.
12. President, Dan Schultz, asked the Board whether they thought the Band should set up a Memorial Scholarship fund. It was decided that it might be a good idea in the future, but the Band will have to raise the money for it. One suggestion was to host a fundraiser walk along the riverfront.
13. President, Dan Schultz, has stopped putting everyone’s email addresses in the group emails that he sends out. This will protect people’s privacy. The Board discussed whether we need a printed list of Band members for insurance purposes.
14. A discussion was held about Band member donations and membership dues. It was suggested that we could ask the Band to donate for special collections for purchases that are perhaps unplanned or outside of the budget.
15. The Band will be celebrating its eighth year of operation and second official birthday this year. The Band was founded on February 29, and will celebrate its birthday at practice on Tuesday, February 26.
The meeting was adjourned at 12:20 P.M.